Month-of Coordination

The Month-of Coordination package is for couples who have or will be doing the planning themselves, but would like a professional to act as your advocate on your big day. We take over where you left off in order for you to relax and enjoy the weeks leading up to the big day. Most importantly, your wedding day should be stress and worry free. Emerald Coast Events will handle all final vendor confirmations, as well as creating and executing a day-of timeline.

Initial consultation session
Unlimited phone calls and email communication
Provide spreadsheets for tracking the guest list, RSVPs, guest table assignments (and meal choices if applicable), shot list for the photographer, and a list of songs you wish the DJ to play or not play, etc.

Month of the Wedding

Create a detailed wedding day timeline, layout and contact list for all vendors
Send timeline to all vendors 3 weeks prior to wedding date and receive confirmation from all vendors
Set up and lead a final site walk-through with all necessary vendors
Final planning meeting with the bride and groom to go over all final details

Week of the Wedding

Collect final payments and gratuities, from the bride and groom, for vendors that will be passed out by Emerald Coast Events on the wedding day (checks to be placed in separately marked envelopes)
Final confirmation of all details and vendor arrival times
Send out final version of the day-of timeline and contact list if there were any changes made after the final meeting with the bride and groom
Coordinate ceremony rehearsal with the officiant and bridal party

5-6 Weeks Prior To Wedding

Wedding Day

Attend and assist with directing the wedding ceremony
Review rentals upon arrival
Receive any other deliveries and greet all vendors
Work closely with the catering staff and all vendors to ensure the set up is done according to all vendor contracts and the planned design
Ensure transportation is coordinated properly and on time
Provide access to our emergency kit (stain remover, hairspray, safety pins, Band-Aids, scissors, deodorant, straws, snacks, Static Guard, sewing kit, and much more)
Set up all day-of details such as signage escort cards, table numbers, menus, favors, etc.
Work closely with the photographer/videographer to ensure all details are captured
Distribution of final payments and gratuities to vendors
Oversee the lighting, sound, etc. is set up as planned
Final check of all guest tables to ensure number of seats and table numbers are as planned
Work with catering staff (or Emerald Coast Events team) to make sure all candles are lit prior to guest arrival, if applicable
Cue the DJ/Band/Emcee as necessary for any announcements in order to remain on schedule (bridal party entrance, first dances, speeches, cake cutting, etc.)
The point person for all vendors throughout the setup and during the event should any questions or issues arise
Assess and manage any last minute challenges
Oversee the strike (breakdown and cleanup) of the venue at the end of the event
Collection of any personal items (toasting flutes, guestbook, etc.) and gifts and coordinate packing them into the car of a family member or friend that was decided ahead of time
Coordinate the organization of all items to be picked up by rental companies, florist, etc.
Last to leave the venue

*This is an overview. After an initial consultation, you will receive a customized package proposal.

Book a Consulation

120478565_3363469993767059_5221974234855

Full Service Planning

Add On Services

Popping the Question

Events by Kathryn

Month-of Coordination

Initial consultation session

Unlimited phone calls and email communication

Provide spreadsheets for tracking the guest list, RSVPs, guest table assignments (and meal choices if applicable), shot list for the photographer, and a list of songs you wish the DJ to play or not play, etc.

Month of the Wedding

Create a detailed wedding day timeline, layout and contact list for all vendors

Send timeline to all vendors 3 weeks prior to wedding date and receive confirmation from all vendors

Set up and lead a final site walk-through with all necessary vendors

Final planning meeting with the bride and groom to go over all final details

​

Week of the Wedding

Collect final payments and gratuities, from the bride and groom, for vendors that will be passed out by Emerald Coast Events on the wedding day (checks to be placed in separately marked envelopes)

Final confirmation of all details and vendor arrival times

Send out final version of the day-of timeline and contact list if there were any changes made after the final meeting with the bride and groom

Coordinate ceremony rehearsal with the officiant and bridal party

5-6 Weeks Prior To Wedding

Wedding Day

Attend and assist with directing the wedding ceremony

Review rentals upon arrival

Receive any other deliveries and greet all vendors

Work closely with the catering staff and all vendors to ensure the set up is done according to all vendor contracts and the planned design

Ensure transportation is coordinated properly and on time

Provide access to our emergency kit (stain remover, hairspray, safety pins, Band-Aids, scissors, deodorant, straws, snacks, Static Guard, sewing kit, and much more)

Set up all day-of details such as signage escort cards, table numbers, menus, favors, etc.

Work closely with the photographer/videographer to ensure all details are captured

Distribution of final payments and gratuities to vendors

Oversee the lighting, sound, etc. is set up as planned

Final check of all guest tables to ensure number of seats and table numbers are as planned

Work with catering staff (or Emerald Coast Events team) to make sure all candles are lit prior to guest arrival, if applicable

Cue the DJ/Band/Emcee as necessary for any announcements in order to remain on schedule (bridal party entrance, first dances, speeches, cake cutting, etc.)

The point person for all vendors throughout the setup and during the event should any questions or issues arise

Assess and manage any last minute challenges

Oversee the strike (breakdown and cleanup) of the venue at the end of the event

Collection of any personal items (toasting flutes, guestbook, etc.) and gifts and coordinate packing them into the car of a family member or friend that was decided ahead of time

Coordinate the organization of all items to be picked up by rental companies, florist, etc.

Last to leave the venue

​

​

*This is an overview. After an initial consultation, you will receive a customized package proposal.